TMClubSchedule is a powerful, web-based platform designed specifically for Toastmasters clubs to eliminate the administrative burden of meeting management. By centralizing your schedule and involving members directly, we transform a once-tedious task into a streamlined, collaborative experience.
Our mission is simple:
We automate the "boring" logistics so you can focus on building a thriving club culture.
Key Benefits & Features
Intelligent Automation
Smart Schedule Generator: Automatically build future schedules based on your club’s unique frequency, role requirements, and holiday calendar.
Fair Role Rotation: Our algorithm respects member experience levels, preference and historical data to ensure everyone gets a fair turn at the lectern.
Hands-Off Notifications: The system automatically handles new publication alerts and role reminders, so you don't have to.
Member Self-Service
Real-Time Dashboard: Every member has access to a live, 4-to-6-week outlook of the club's plans.
Active Participation: Members can instantly accept or decline roles and "hunt" for OPEN slots to volunteer, giving them ownership of their educational journey.
Live Status Updates: See exactly who is confirmed for the upcoming meeting in real-time, with instant alerts sent to leadership when changes occur.
Total Administrative Control
Fully Customizable Roles: Define the exact structure of your meetings, from standard roles to unique club traditions.
Dynamic Agenda Editor: Generate professional, branded PDFs that stay perfectly in sync with your latest schedule updates.
Integrated Bulk Mailer: Reach your entire roster or specific subgroups with a single click, empowering the Toastmaster of the Week to lead effectively.
Who Should Read This Guide?
This documentation is designed for the Club Administrator—typically the VP-Education. As an Administrator, you hold the keys to the club’s digital workspace. You have the elevated permissions required to configure meeting settings, manage the member roster, and oversee the automated generation of club schedules.
By following this guide, you will learn how to set up your club for success and reduce your weekly administrative workload by up to 90%.