Managing Schedule

This section assumes that you have complete all of the pre-requisites needed to start generating your schedule. Please refer to the VP-EDU Dashboard section that will guide you about required tasks that needed to be completed.


This page will explain the process for getting your schedule out each week

Creating New Schedule

To create a new schedule, simply click on Schedules & Assignments in the left side nav bar, then click Create New Schedule. A new schedule will be generated which adds one or more new weeks to the schedule, depending on how long it has been since you last created a new schedule. For example, if your club meeting was last night and you click Create New Schedule today, a new 4th week will be added to the existing schedule. If your club profile requires a 6 week schedule, a new week will be added to that version.

If it has been 2 weeks since you last created new schedule, then 2 new weeks will be added to the schedule. The weeks which were previously created but have not arrived yet will be unchanged.

TODO: Image here...

Editing Schedule Draft

Once a new schedule is created, you have buttons at the bottom of the page allowing you to Regenerate the schedule (start over), or Save & Modify. If you select Save & Modify, the current schedule will be saved but NOT PUBLISHED yet. This gives you a chance to make any manual changes you feel are necessary (e.g. you just learned about a member who will be absent that week, but has not entered their absence in TMClubSchedule yet).

Once you've made your manual changes, then you will have a button option to PUBLISH the schedule. Publishing the schedule generates an automated email to every member on the schedule, with a summary of their assignments and the dates those assignments apply to.